What is Notary Journal?
A notary journal is a record of acts performed by a notary public, who is a commissioned public servant. If an act is called into question, a properly maintained notary journal will assist in determining critical facts about the act in question.
How do I keep an electronic notary journal?
Most states require that the journal must be kept under the Notary’s sole control, which means it must be password protected, preferably with two-factor authentication, and encrypted. The journal must also be immutable — i.e. the Notary can’t edit the journal once an entry is made in it.”
Why should a notary keep a journal?
The information in a properly recorded journal entry provides evidence showing whether a Notary acted properly and protects the Notary against lawsuits.
Does Walmart sell notary journals?
2-Pack Notary Journals, Public Record Log Book, 32 Double Sided Sheets, 8 × 10.5 inches, Red Cover with Gold Foil Embossed Font – Walmart.com.
What is notary paper?
1) The purpose of notarisation is to certify genuineness and proper execution of documents in order to prevent fraud. 3) A notarised document is complete once the notary signs it and stamps it with a notary seal, his registration number and date. He also makes an entry of the notarial act in his register.
Can you use white out in a notary journal?
If a notarial certificate requires corrections, the notary marks a line through the incorrect information, initials it, and writes in the correct information at the time of the notarization. A notary must never white-out any mistakes, errors, or other information in the notarial certificate.
Is a notary journal required in North Carolina?
Not required. Not required, paper notarial acts. Secretary of State may require recordkeeping of electronic notarial acts.
What should I record in my notary journal?
For most states with journal requirements, entries generally include some variation of date and type of notarization; type of document; name and address of the signer; and how the signer was identified.
How long do Notaries keep records?
How long should I keep my record book? A notary is required to keep, in a safe and secure manner, copies of the records of notarizations performed for the longer of: 1) the term of the commission in which the notarization occurred; or 2) three years following the date of notarization.
What should a notary journal look like?
The notary public journal entry should be full and complete and must include all the following items:
- Notarial Act:
- Title of Document:
- Identity of Signer.
- Date and Time:
- Notary Fee: The “Fee” column cannot be left blank.
- Signature of Signer: Every signer must sign/mark the notary’s journal.
- Thumbprint:
How long do notaries keep records?