What is a DD Form 1597 and when is it required?
Once a contract is physically complete and has successfully moved to Section 2, the completion of the Contract Closeout Checklist (DD Form 1597) is required to ensure all applicable closeout administrative actions take place. This checklist outlines the actions that must be completed for a FFP contract closeout.
Do contract closeouts require modifications?
It depends on what you are trying to do for contract closeout and what in the contract you are trying to change, e.g. deobligate excess funds from a CLIN etc. If no physical change to the contract is required then no modification is needed, you are closing out the contract file.
What is the contract closeout process?
The closeout process is a process to finish or resolve all contractual requirements for a physically complete contract. Closeout is completed when all administrative actions have been completed, all disputes settled, and final payment has been made.
Is this contract considered to be physically completed?
Per FAR 4.804-4, a contract is physically complete when: The contractor has completed the required deliveries and the Government has inspected and accepted the supplies; The contractor has performed all services and the Government has accepted these services; and.
What is a DD Form 1593 used for?
DD Form 1593 “Contract Administration Completion Record”
Who is responsible for the contract closeout actions?
Contracting Office
The Contracting Office responsible for administrative closeout is responsible for performing all of actions necessary for closeout listed in this Guidebook, including the distribution of the Electronic Data Interchange (EDI) 567C to the Procuring Office in addition to Electronic Data Access (EDA) and affected financial …
What are quick closeout procedures and when must they be used?
The Federal Acquisition Regulation (FAR) 42.708, Quick-closeout Procedure, requires the contracting officer responsible for contract closeout to negotiate the settlement of direct and indirect costs for a specific contract, task order or delivery order ready to be closed, in advance of the determination of final direct …
What is quick closeout?
What type of contract should be closed out within 36 months of physical completion?
Files for contracts requiring settlement of indirect cost rates should be closed within 36 months of the month in which the contracting officer receives evidence of physical completion.